Executive Personal Assistant to Project Director

Are you a highly organized, proactive professional looking to make a significant impact as the right hand to a Project Director? This is your opportunity to step into a dynamic role where your administrative expertise and strategic support will drive operational excellence in a fast-paced environment. At Private Advertiser, we are a leading advertising agency in Bali, known for our innovative campaigns and client-focused approach. As our Executive Personal Assistant to the Project Director, you will be the backbone of our operations, ensuring seamless coordination and high-level support to our team.

In this role, you will handle a variety of tasks including managing schedules, coordinating meetings, and maintaining detailed records. You will also assist in developing and implementing project strategies, ensuring that all administrative tasks are executed efficiently. This position offers a unique opportunity to work in a vibrant, creative environment while contributing to the success of high-profile projects.

📋 Tanggung Jawab Pekerjaan

• Manage the Project Director's calendar and schedule, ensuring all appointments and meetings are efficiently organized.
• Coordinate and attend meetings, taking minutes and preparing agendas to ensure productive discussions.
• Assist in the preparation and execution of project strategies, providing administrative support to ensure timely and accurate implementation.
• Maintain and update project files and records, ensuring all documentation is complete and accessible.
• Handle correspondence and communications, both internal and external, with a high level of professionalism.
• Support the Project Director in event planning and coordination, ensuring all logistics are managed smoothly.
• Assist in the preparation of reports and presentations, ensuring all information is accurate and well-presented.
• Provide administrative support for travel arrangements, including booking flights, hotels, and transportation.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Administration, or a related field.
• Minimum of 3 years of experience in a similar administrative or executive assistant role.
• Excellent organizational and time management skills.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong communication and interpersonal skills, with the ability to work well under pressure.
• Familiarity with project management tools such as Asana or Trello is a plus.
• Ability to multitask and prioritize tasks effectively.
• Fluent in English, both written and spoken.

🛠️ Keahlian

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